The tedious work of filing an expense report just got easier.
Employees can now submit their expense reports in record time and track each claim individually in real-time and… perhaps more importantly, expect to be reimbursed sooner.
Supervisors and managers can now approve expense reports more easily and faster than ever. Approval is automatically routed direct via e-mail.
Your accounts department can coolly monitor expense reports through the user-friendly and reliable interface.
Less time wasted filing and processing expense reports and the resulting increases in productivity make for impressive user take-up rates.
Easy to use, deploy and set up, Notilus Expense is the perfect solution for all kinds of businesses, large or small, for effectively filing, handling and processing expense reports. And ultimately, saved time and money means fewer costs and increased profit margins.
What you get with Notilus Expense
- Everything you need in travel & expense software
Notilus Expense covers all aspects of business travel from A-Z Whatever your company spending policy is on mileage or spending allowances, you’ll find everything you need right out of the box. We cater for all international currencies and occasional cash advances. Tax rules from the UK, Germany, France, Spain, Belgium, Netherlands, Luxembourg and Italy are all perfectly integrated into the system. Allocate costs to cost centres. Our dynamic and robust workflow systems mean approval is quicker and easier than ever before :
rationalise, organize and control expenses
view and sort costs on-the-go
Different settings depending on the expenses type customisable for your company.
- Guarantee accurate and reliable information from corporate credit cards
Notilus Expense automatically imports credit card statements on a daily or monthly basis and pre-populates expense reports so the employee no longer has to spend precious minutes on data entry. Add extra information such as the reason for your trip, and isolate any personal spending such as drinks or hotel video rental. If you have a company credit card in your name, you can opt to pay after 30 days and be reimbursed before your company credit card is debited. Notilus supports cards from American Express, Diners Club, VISA and Mastercard networks.
- Employee satisfaction guaranteed: Fast, efficient and accurate processing of expense reports
Compile your expense report on or offline
Back at the office? Submit your expense report online in a matter of seconds. Sitting on the train on the way home? Point and click, then submit it for approval as soon as you synch up.
- Approval (or refusal) made easy
Our powerful workflow functionality along with substantially improved visibility over expense reports means, as a manager, you can now approve expense reports quickly and easily.Once the expense report has been submitted, it’s routed directly via e-mail to the relevant supervisor or line manager. (Set up Notilus Expense to cater for more than one supervisor or manager, or different managers depending on the situation e.g. higher expense claim).
Approve expense reports direct from your inbox, or via Notilus Expense.
Policy deviations highlighted
Accept, ask for clarification or extra information on expense claims or refuse a claim.
Check claims match with pre-approval
- A perfectly orchestrated process
Faster and more accurate processing of previously tedious and labour intensive paper-processing
Expense reports instantaneously routed to accounts after approval
Data automatically processed and handled by the system
Compared with manual paper-based processing, all the maths is now done by the system
Notilus Expense automatically checks the expense claim complies with company policy on expenses
No need for time consuming data entry
Automatic VAT recovery
Seamlessly integrated with accounting and ERP systems
Bank transfers generated by the system
- Eliminate handling of paper receipts with Notilus
If you do need a paper receipt during business travel, simply scan or fax it direct to our system (and we’ll make sure it gets to accounts). Less hassle for you as an employee:
no more piles of paper for accounts.
A straightforward operating principle:
Fax your receipts to a secure server or scan and attach them to the electronic expense report.
Receipts are visible online for the employee, line manager and accounts.
Scanning or faxing can be carried out by the employee/admin/accounts
No longer any need to send receipts by national or international post
Optimised VAT recovery process
